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Receive Items

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Overview-This process is designed to work with Purchase Orders to keep your inventory control accurate and your accounts payable process easy to manage. If you have an open Purchase Order, select the vendor and a list of all open Purchase Orders will be displayed. You many then select the Purchase Order information to populate the Receive Items form. The Receive Item dialog can also be used independently of Purchase Orders to help keep your inventory levels accurate.


  • Export- Export the form as an html file.
  • Email Options- Set options for emailing this form.
  • Email- Email this form.
  • Page Setup- Set the print options for this form.
  • Print Preview- Preview the form as it will appear printed.
  • Print- Print the form to a connected printer.
  • Bill- Create a Bill based on the items received.
Vendor Selection Button- Opens the vendor selection dialog. Open POs for the selected vendor will be displayed.

Vendor Display window- Displays Selected Vendor

Alternate Receive Site- Items will be added to the default receiving site, selected in the product dialog in inventory. As you receive items through this dialog you can designate a different site for this order.

Remove Button- Removes selected item.

Site selection Button- Opens the site selection dialog.

Product Selection Button- Opens product selection list.

Description Toggle Button- Toggles the display on the grid from purchase as description to the sell item as description.

Remove Button- Removes Highlighted item from the grid.

Line Item Grid- Displays selected items as well as computed subtotals for each line. Quantity, price, discount and taxable status can be changed. Note that the quantity is auto filled based on order quantity from the Inventory Product dialog.

Notes - Type notes here that will print on the Items Receipt.

Tax- This advanced feature enables you to have a variety of tax rates that apply to different regions or locations. You can manually select a different tax rate, or you can set up tax rates to change automatically based on the postal code.

Totals Window- Displays the all the subtotals from the Items Receipt and computes a grand total.

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